Meeting Posting Procedure

Meetings

Meetings with agendas need to be publicly posted at least 2 business days before the meeting at the town’s official posting place. It was voted at town meeting that the town’s official posting place is the town’s website. Rather that give out logins to all committees and boards, the actual posting will be limited to a few people who know how to do it properly. Each board or committee will send their meeting materials (agendas, agenda packets, and meeting minutes, etc.) to the Website Committee and/or the Town Coordinator.

Future Meeting Schedule

If the board or committee has a known meeting schedule, this schedule can be sent to the Website Committee and/or the Town Coordinator and we will populate the meeting schedule with just the meeting name, date, time, and location.

Posting Meetings

When the pre-meeting materials (agendas and/or agenda packets) are available (at least 2 business days in advance of the meeting), they can be sent to the Website Committee and/or the Town Coordinator in electronic form and someone will update the website and let the town clerk know.

Posting Meeting Minutes

When post-meeting materials (minutes and maybe Zoom-recordings) become available, they can be sent to the Website Committee and/or the Town Coordinator in electronic form and someone will update the website and let the town clerk know.

Official Notices

Sometimes town officials need to post legal notices (such as auctions of property taken in because of unpaid taxes). These notices should be sent to the Website Committee and/or the Town Coordinator in electronic form and someone will update the website by adding a news item.

Official Events

If a town official needs to hold an official event, the event notice should be sent to the Website Committee and/or the Town Coordinator in electronic form and someone will update the website by adding an event to the website calendar.